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Executive Assistant

Position Description

The Executive Assistant will report directly to the Executive Director (ED), providing clerical and administrative support first and foremost to the ED and secondarily to other members of the senior staff. A new position in the organization, the Executive Assistant will have the opportunity to take on important responsibilities, learn the intricacies of running an effective nonprofit organization, and make a lasting impact in an emerging field in education. The role is a vital one as it will help make time, information, communication, and decision processes for the organization more effective and efficient.

Responsibilities

  • Executive Director Support
    • Communicate with staff, Board members, and other stakeholders on behalf of the ED, including writing first drafts of emails, letters, and other written collateral
    • Manage calendar and schedule meetings/appointments
    • Coordinate travel arrangements
    • Take notes during meetings for the ED, and make sure action items are executed
    • Enter data (including the ED’s contacts, tasks, and notes) into our contact relationship management (CRM) database and other systems 
  • Organizational Support
    • Lead certain office management duties, such as ensuring that staff have required supplies and that the office is clean and organized
    • Execute clerical tasks, such as scanning documents and preparing hard copy materials
    • Handle reception tasks, such as answering the phone, greeting visitors, checking and dropping off the mail, and signing for packages
    • Coordinate travel arrangements for all staff
    • Prepare and coordinate printouts, presentations, meeting rooms, and other needs for Board meetings and other meetings
  • Other administrative, clerical, and operation support duties for the ED and other staff, as assigned

Qualifications

Qualifications of ideal candidates include:

  • Excellent team member with a passion for the mission and the success of the organization
  • Excellent written and verbal communication skills
  • Demonstrated ability to prioritize tasks, meet deadlines, and anticipate staff needs
  • Highly ethical with strong boundaries regarding confidential information
  • Self-starter attitude with the ability to work independently 
  • Ability and willingness to be flexible, adapt, and “wear many hats”
  • Responsible and conscientious, with outstanding organizational skills and strong attention to detail
  • Gracious professionalism and strong interpersonal skills
  • High energy, positive attitude, and emotional maturity 
  • Experience and skill with MS Office and Google Suite, including editing spreadsheets and slide decks; proficiency with a CRM a plus
  • Experience or strong interest in learning the role of providing exceptional support to the chief executive of a non-profit organization
  • Experience in an administrative support role is a plus
  • Experience or interest in education, cognitive science, and/or nonprofits is a plus

Application Process

Please email your resume, a cover letter (stating minimum salary requirements and where you learned about the job opportunity), and two writing samples from previous work (ideally emails or memos written on behalf of an executive) to employment@alliancefordecisioneducation.org by August 31, 2020.

Salary is competitive and commensurate with experience. The Alliance for Decision Education is an equal opportunity employer.

 

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